Offer letters, employment agreements, onboarding packets, and policy acknowledgments — all signed before new hires set foot in the office. Fast, legally binding, beautifully branded.
Free plan available · No credit card required · ESIGN Act compliant
Built-in features that save time and close deals faster.
Create your offer letter template once with dynamic fields for name, title, salary, start date, and manager. When you extend an offer, fill in the variables and send — the candidate receives a branded email with their personalized offer letter and signs on their phone in minutes. No PDF editing, no mail merge.
Create your offer letter template once with dynamic fields for name, title, salary, start date, and manager. When you ex...
Send the entire new hire packet — employment agreement, W-4, I-9, direct deposit authorization, handbook acknowledgment, and benefits enrollment — as a single signing session. New hires complete everything from home before their first day. Your HR team sees completion status in real time.
Send the entire new hire packet — employment agreement, W-4, I-9, direct deposit authorization, handbook acknowledgment,...
Annual policy acknowledgments, handbook updates, code of conduct re-attestations, and benefit election forms — send to your entire workforce with one click. Track exactly who has signed and who hasn't. Send targeted reminders only to non-signers. Export compliance reports for audits.
Annual policy acknowledgments, handbook updates, code of conduct re-attestations, and benefit election forms — send to y...
From simple agreements to complex multi-party workflows.
Personalized offer letters with salary, title, and start date — sent and signed in under an hour of making the verbal offer.
Full employment contracts with IP assignment, non-compete, and confidentiality clauses. Multi-party signing for manager approval workflows.
Bundle W-4, I-9, direct deposit, handbook acknowledgment, and benefits election into a single signing session completed before Day 1.
Annual code of conduct, information security policy, and harassment prevention attestations — with bulk send and completion tracking.
Separation agreements, ADEA waivers, and severance releases — signed with identity verification and 21-day revocation period tracking.
1099 contractor agreements, IP assignment, and SOW documents for freelancers and consultants — signed before project start.
No training required. Send your first document today.
Drag and drop any PDF, Word doc, or upload from Google Drive, Dropbox, or OneDrive.
Place signature, date, initials, and text fields. Assign each field to the right signer in seconds.
Recipients get a branded email and sign from any device — no account needed. Track opens and completions in real time.
Every signer receives a completed PDF with a tamper-proof audit trail. Automatically stored and searchable.
Join HR teams at companies of all sizes using Zignature. Free plan available.
Everything you need to know.
Yes. Employees receive a signing link by email and sign from any device — iPhone, Android, tablet, or desktop. No account creation required. The signing interface is mobile-optimized and supports touch-based signature drawing.
Zignature connects to most ATS platforms including Greenhouse, Lever, Workday, BambooHR, and others via Zapier, REST API, or direct integration. You can automatically trigger offer letter sends when candidates move to the offer stage in your ATS.
Zignature supports document expiry configurations. For ADEA-compliant severance agreements, you can set a 21-day signing window and configure an automatic 7-day revocation period reminder. The audit trail timestamps when the employee first received, opened, and signed the document.
Yes. Zignature's bulk send feature lets you upload a CSV of recipients and send personalized documents to thousands of employees simultaneously. Non-signers receive automatic follow-up reminders. You can filter completion reports by department or location.
Zignature can be used to collect Section 1 of Form I-9 electronically. Section 2 requires an authorized representative to physically inspect identity documents, which must still be done in person or via remote I-9 services. Zignature stores completed I-9s with the required 3-year/1-year-after-termination retention.
Yes. Zignature supports multi-step approval workflows. You can require manager or legal review and approval before a document is sent to an employee, with configurable approval routing and escalation paths.
All signed documents are stored in your Zignature account with full audit trails. Enterprise plans include automated archiving to AWS S3, Google Drive, or SharePoint. You can configure retention schedules aligned with your jurisdiction's employment records retention requirements.
Employees always have the right to request paper signing under the ESIGN Act. Zignature lets you download any document for physical signing. The platform also supports in-person tablet signing for employees who prefer to sign digitally but in person with HR support.
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