Human Resources

People Ops

Every Offer Letter, Onboarding Packet & Policy — Signed Digitally.

HR teams waste 14 hours per week on document-related tasks — printing offer letters, chasing signatures, re-keying data into the HRIS, and tracking down policy acknowledgments. Zignature eliminates every one of those hours so your team can focus on what actually matters: your people.

Offer-to-Onboard Pipeline — send branded offer letters directly from your ATS, track acceptance in real-time, and auto-trigger onboarding packets the moment a candidate signs

Benefits & Open Enrollment — guide employees through plan selection with digital forms, collect elections with e-signatures, and sync enrollment data directly to your benefits provider

HRIS Integration — BambooHR, Workday, ADP, Gusto, and more — every signed document auto-syncs to your employee records with zero manual data entry

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*HRIS integration, compliance tracking & custom branding included with Enterprise plan at $99/mo.

Offer Letters

SOC 2

Send

Meridian Healthcare Group

200 Park Avenue, Suite 1500, New York, NY 10166

Offer #: MHG-OFR-2026-0294

February 22, 2026

Employment Offer Letter

Dear Jessica Kim,

We are pleased to extend this offer of employment for the position of Senior Software Engineer at Meridian Healthcare Group. We believe your expertise in distributed systems and cloud architecture will be invaluable to our engineering team.

Position Summary

You will report to the VP of Engineering and lead our platform modernization initiative. This role is based in our New York headquarters with flexible hybrid arrangements. Your anticipated start date is March 17, 2026.

Compensation Package

Base Salary

$185,000 / year

Signing Bonus

$25,000

Equity Grant

15,000 RSUs (4yr vest)

Start Date

March 17, 2026

Benefits Summary

Health Insurance

PPO + Dental + Vision

401(k) Match

6% Employer Match

PTO

Unlimited

Acceptance Signatures

VP of People Operations

Sarah Mitchell, VP People

Candidate Acceptance

Awaiting signature...

Meridian Healthcare Group · Confidential Employment Offer · Subject to Background Check Page 1 of 4

EEOC COMPLIANT

Tamper-proof · AES-256 Encrypted

ATS Auto-Fill

Syncing from Greenhouse

Pulling candidate data into offer...

Connecting...

Meridian Healthcare Group

200 Healthcare Blvd, Suite 1400, Boston, MA 02110

Offer #: MHG-OFR-2026-1247

February 22, 2026

Employment Offer Letter

Dear Jessica Kim,

We are pleased to extend this offer of employment for the position of Senior Software Engineer at Meridian Healthcare Group. This letter outlines the terms of your employment, including compensation, equity, benefits, and start date.

Position Details

You will report to the VP of Engineering and will be based in our Boston headquarters. This is a full-time, exempt position eligible for our comprehensive benefits package including medical, dental, vision, and 401(k) with 4% match.

Compensation Details

Candidate

Jessica Kim

Base Salary

$185,000

Equity Grant

15,000 RSUs

Start Date

March 17, 2026

Benefits Summary

PTO

Unlimited

Vesting

4yr / 1yr cliff

Sign-On Bonus

$15,000

Total Compensation (Year 1)

Component Amount

Base Salary $185,000

Equity (Year 1 vest) ~$52,500

Sign-On Bonus $15,000

Total (Year 1) $252,500

Authorized Signatures

VP, People Operations

Awaiting signature...

Rachel Torres, VP People

Candidate

Awaiting signature...

Jessica Kim

Meridian Healthcare Group · Confidential Offer Letter · Subject to Background Check Page 1 of 3

Counter-Offer Received

Salary negotiation in progress

Pending

V1: $185,000

Original offer · Feb 20, 2:15 PM

V2: $195,000 (current)

Counter-offer · Feb 22, 9:42 AM

+$10K

Audit Trail

2 revisions · 3 approvers notified

Comp Committee reviewing...

Live Offer Feed

Real-time candidate activity

Jessica Kim opened offer

Boston, MA · 12s ago

100%

Viewing Equity Grant section

2m 14s dwell time

High Interest

Forwarded to 1 recipient

advisor@gmail.com

External Share

Time to Open: 42 seconds

Fastest in cohort

Record Speed

Engagement Score 96

Very likely to accept

Hiring Mgr

Comp Committee

Finance

Hired!

Recruiting

Send Offers Before Candidates Go Cold

Speed-to-offer is the #1 predictor of candidate acceptance. Recruiters lose top talent every day because offer letters sit in approval queues while hiring managers, compensation teams, and legal take turns reviewing. By the time the offer goes out, the candidate has already accepted somewhere else.

Zignature lets you generate, route, and send offer letters directly from your ATS without ever leaving BambooHR, Greenhouse, or Workday. Auto-populate compensation, equity, start dates, and benefits from candidate records, send with one click, and watch in real-time as candidates open, review, and sign from their phone. Your time-to-offer will never be bottlenecked by paperwork again.

One-click offers from your ATS — auto-populate candidate data from Greenhouse, Lever, or Workday into branded offer letter templates with dynamic compensation tables

Real-time candidate engagement — see exactly when candidates open their offer, how long they spend reviewing compensation details, and when they forward to a spouse or advisor

Counter-offer workflows — handle salary negotiations with full version tracking, automatic routing to compensation committees, and audit trails for every revision

Multi-stakeholder approval chains — automatically route offers through hiring managers, HR business partners, and compensation teams with parallel or sequential approval workflows

Did you know? Companies that send offers within 24 hours of final interviews see 67% higher acceptance rates. Top candidates are off the market in 10 days — every hour of delay reduces your chances of landing them.

SMART ASSEMBLY

Alex Chen

Senior Software Engineer

San Francisco, California

CA ENG

W-4

Tax Withholding

I-9

Eligibility Verification

NDA

Confidentiality Agreement

CA-State

State Disclosure

Location-based logic applied

California Compliance

Engineering Role

Zignature

Mobile Signing

Onboarding Packet

Alex Chen · 4 documents

W-4 Tax Withholding

Signed

I-9 Employment Eligibility

Verified

NDA Confidentiality

Signed

Employee Handbook

Acknowledged

Completed in 42 min

4/4 Done

HR Command Center

Onboarding Progress

3 New Hires This Week

Alex Chen Senior Dev

100%

Jordan Rivera Product Manager

40%

Taylor Park Designer

Not started

Reminder sent to Jordan

Email and push notification delivered

HRIS Auto-Sync

Real-time Sync Active

Alex Chen

Senior Software Engineer · San Francisco, CA

All forms complete

BambooHR

Receiving data...

Employee Profile Created

Name, SSN, DOB, address synced to BambooHR

Tax Documents Filed

W-4 withholding, CA-DE4 attached to record

I-9 Verification Logged

Employment eligibility verified and stored

Department Assigned

Engineering team, Manager: Sarah Kim, Start: Mar 17

Sync Complete

4 records synced in 2.3s

Day-One Ready

Everything set for Alex

Onboarding

New Hires Complete Everything Before Day One

First-day chaos is the #1 killer of new hire confidence. HR coordinators spend weeks chasing down W-4s, I-9 verifications, direct deposit forms, NDAs, and handbook acknowledgments — printing packets, mailing them home, waiting for signatures, then manually re-entering data into the HRIS. Half the forms come back incomplete, and IT still doesn't have the info they need to provision accounts.

Zignature bundles every onboarding document into a single digital packet that new hires complete from their phone in under an hour. Forms auto-populate from your offer letter data, signatures are collected in sequence, and completed information flows directly into BambooHR, Workday, or ADP — no re-keying, no chasing, no paper. When your new hire walks in on day one, everything is already done.

Multi-form signing packets — W-4, I-9, direct deposit, NDA, handbook, and benefits enrollment bundled into a single mobile-friendly session that new hires complete in one sitting

HRIS auto-sync with zero re-keying — signed data flows directly into BambooHR, Workday, ADP, or Gusto, automatically creating employee records and populating every field

Real-time completion dashboard — track every new hire's progress across all documents, see who's stuck, send targeted reminders, and get alerted the moment a packet is 100% complete

Conditional document logic — automatically include state-specific forms, role-based agreements, or department-specific policies based on the new hire's location, position, and employment type

Did you know? Companies using digital onboarding see 54% greater new hire productivity and 50% higher retention in the first 18 months. Organizations that complete all paperwork before day one report 82% higher new hire satisfaction scores.

DISTRIBUTION

Policy Distribution

Targeted Segmentation

Acme Corp

3,200 employees across 4 locations

Select Groups

2 of 4 selected

California Office

840 employees

CA Labor Law

SB 1162

Sales Department

620 employees

Commission V4

Q1 Update

New York Office

580 employees

Engineering

410 employees

1,460 Employees Targeted

Right policies to the right people

Sent

Acknowledgment Tracker

CA Labor Law Update

840 Recipients

Sarah Kim

Sales Manager, Los Angeles

Acknowledged

Scott Daniels

Account Exec, San Francisco

Acknowledged

Marcus Rivera

Sales Rep, Sacramento

Pending

Jamie Lee

SDR, San Jose

Pending

Day 1

Day 7

Manager Notified

2 overdue documents auto-escalated

Audit Evidence Viewer

Forensic-grade proof

Forensic Mode

Sarah Kim

Sales Manager

Los Angeles

Signature

Sarah Kim

Data Shield Active

Tamper-proof evidence chain

Metadata Verification

Timestamp

2026-02-22 14:02:31 UTC

IP Address

192.168.1.45 Verified

Device

macOS / Chrome v142

Certificate

0x82F...4A1 Valid

Evidence Package

Audit Certified

Version Control

Auto-Redistribute

Living System

Policy V1.0

100%

Update

Policy V2.0

Auto-redistributing to 1,460 employees...

Previous acknowledgments reset. New cycle started.

Compliance: Always Current

Not a one-time event. A living, self-maintaining system.

Compliance

Never Fail an Audit Again

Compliance gaps are the most expensive risk in HR. A single missed policy acknowledgment during an audit can result in six-figure fines, and HR teams managing thousands of employees can't reliably track who's signed what using spreadsheets and email chains. When OSHA, the DOL, or an employment attorney comes asking, "Can you prove every employee acknowledged this policy?" — you need the answer in seconds, not weeks.

Zignature turns policy compliance from a quarterly fire drill into a set-and-forget system. Distribute updated policies to your entire workforce with one click, track acknowledgments in real-time, and automatically escalate to managers when employees miss deadlines. Every signature includes a timestamped audit trail with IP address and device verification — the kind of evidence that makes auditors close their notebooks.

Company-wide distribution with segmentation — send policy updates to all employees, specific departments, locations, or job levels with one click, ensuring the right people see the right policies

Automated escalation chains — configurable reminder sequences that notify employees, then their managers, then HR leadership when acknowledgment deadlines pass without response

Audit-ready evidence packages — one-click exportable reports showing every employee's acknowledgment with timestamps, IP addresses, device info, and digital certificate verification

Version control and re-acknowledgment — when policies are updated, automatically trigger re-acknowledgment workflows so employees are always signed on the latest version

Did you know? The average EEOC settlement costs $40,000, and the #1 defense is documented proof of policy acknowledgment. Organizations using automated compliance tracking achieve 100% acknowledgment rates and reduce audit preparation time by 90%.