Send personalized offer letters for e-signature immediately after the verbal offer. Candidates sign on their phone in minutes. Reduce offer-to-acceptance time from days to hours.
Free plan available · No credit card required · ESIGN Act compliant
Built-in features that save time and close deals faster.
Create your offer letter template once with dynamic fields for candidate name, title, salary, start date, reporting manager, and any role-specific terms. When you extend an offer, fill in the variables and send — the candidate gets a beautiful, branded offer letter to sign on their phone instantly.
Create your offer letter template once with dynamic fields for candidate name, title, salary, start date, reporting mana...
Zignature integrates with Greenhouse, Lever, Workday, BambooHR, and other ATS platforms. When a candidate advances to 'Offer' stage in your ATS, Zignature automatically sends the personalized offer letter. Accepted offers update the candidate record in your ATS without manual data entry.
Zignature integrates with Greenhouse, Lever, Workday, BambooHR, and other ATS platforms. When a candidate advances to 'O...
A signed offer letter creates a legally documented record of the employment terms accepted by the candidate. Zignature's Certificate of Completion timestamps the acceptance with signer identity, IP, and device — creating clear evidence of the employment agreement terms for HR records and any future disputes.
A signed offer letter creates a legally documented record of the employment terms accepted by the candidate. Zignature's...
From simple agreements to complex multi-party workflows.
Offers for exempt salaried positions with base salary, bonus target, benefits summary, and start date — branded to your company.
C-suite and VP-level offers with equity grants, severance terms, and relocation packages — with legal team review workflow.
FLSA-compliant offers for hourly positions with pay rate, expected hours, and overtime disclosure.
Offers for distributed team members with jurisdiction-specific language and applicable state law disclosures.
Fixed-term and temp-to-hire offer letters with assignment end dates, conversion terms, and staffing agency documentation.
Offer letters for internal promotions and lateral moves with updated compensation and role terms.
No training required. Send your first document today.
Drag and drop any PDF, Word doc, or upload from Google Drive, Dropbox, or OneDrive.
Place signature, date, initials, and text fields. Assign each field to the right signer in seconds.
Recipients get a branded email and sign from any device — no account needed. Track opens and completions in real time.
Every signer receives a completed PDF with a tamper-proof audit trail. Automatically stored and searchable.
Join recruiting teams using Zignature to accelerate offer acceptance. Free plan available.
Everything you need to know.
Yes. A digitally signed offer letter is legally binding under the ESIGN Act and UETA. When a candidate electronically signs an offer letter, they have legally accepted the stated employment terms. The Certificate of Completion timestamping the acceptance is admissible evidence of the employment agreement.
Most candidates complete the signing process in under 3 minutes. They receive an email with a signing link, review the offer, draw or type their signature, and submit — all from their phone without downloading any app. Zignature's mobile experience is optimized for quick, frictionless completion.
Yes. Offer letters can be configured with a specific expiry date and time. When the deadline passes, the signing link expires and you receive a notification. This creates urgency and gives you clear signal that the candidate has decided — without waiting indefinitely.
You can void the original offer and immediately send a revised version. The voided offer is marked as cancelled in your audit trail. The candidate receives the corrected offer by email within seconds. Most teams use this when counter-offers or compensation adjustments occur during negotiation.
Yes. Zignature integrates with Greenhouse, Lever, Workday, BambooHR, Rippling, and dozens of other ATS platforms. Configure automated offer sends when a candidate stage changes in your ATS. Acceptances automatically update the candidate record — no manual data transfer required.
Yes. Offer letter templates can include conditional language for background check clearance, drug test, reference verification, and work authorization contingencies. The specific contingency conditions are documented in the signed offer — creating a clear record if employment is later rescinded due to failed contingencies.
Zignature's sequential signing can route offers to the candidate first, then automatically to the CEO or CHRO for countersignature. Different offers can have different countersignature chains — director-level offers might route to the VP, while C-suite offers route to the board.
Yes. Your Zignature dashboard shows every pending offer with status (sent, opened, signed, expired, declined). You can filter by date, recipient, or status, and send reminders to candidates who have opened but not yet signed.
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