Advance directives, medical POA, HIPAA authorizations — notarized by a verified notary via live video for patients who can't travel. HIPAA-compliant, with a BAA available.
Eleanor M., age 84 — St. Mary's Hospital
Needs Medical POA notarized · Cannot travel · Family present
Session requested
Identity verified (2 min)
Notary connected
Document signed & sealed
Certified PDF delivered
< 5 min
Notary connect time
HIPAA
Fully compliant
BAA
Available for all orgs
Any device
Phone, tablet, laptop
Patients document end-of-life wishes remotely — critical for those in hospitals, nursing homes, or hospice who cannot travel to a notary.
Designate a healthcare decision-maker via live video session. Legally valid in all RON-authorized states — completed in under 20 minutes.
Notarized HIPAA release forms for sharing medical records across providers, payers, legal teams, and government agencies.
Informed consent documents for clinical trial enrollment — notarized remotely with a complete audit trail for regulatory compliance.
Provider agreements, credentialing applications, and attestation documents — notarized without requiring in-person visits.
Long-term care applications, disability claims, and benefits designations requiring notarized declarations or affidavits.
Healthcare organizations handle Protected Health Information (PHI) differently. Zignature is built for that reality.
Business Associate Agreement
We sign a BAA with every healthcare customer before you handle PHI in a notarization session.
End-to-end encryption
Video sessions and documents are encrypted in transit and at rest. PHI is never stored unencrypted.
Access-controlled audit logs
Every access to a healthcare-related session record is logged. HIPAA minimum-necessary access controls enforced.
Role-based data sharing
Control who receives copies of completed documents. Automatically deliver to patient, attorney, and provider on file.
HIPAA Compliance Checklist
Healthcare organizations across the country rely on Zignature RON to serve patients wherever they are — no in-person notary visit required.
Everything your organization needs to know about remote notarization for healthcare documents.
Yes. Any patient with access to a smartphone, tablet, or laptop with a camera can participate in a Zignature RON session. A nurse, family member, or caregiver can help the patient connect. The identity verification process (ID scan + liveness detection) can be completed with assistance. Notary sessions are available on-demand within minutes — critical for urgent situations.
Yes. We provide a standard HIPAA Business Associate Agreement for all healthcare customers who handle PHI through Zignature. Email privacy@zignature.io to request a BAA before your first healthcare-related notarization. Custom BAA terms are available for enterprise customers.
On-demand sessions typically connect patients with an available notary within 5 minutes. Identity verification takes 2 minutes. The notarization itself takes 10–15 minutes for most documents. Total time from request to certified PDF is typically under 20 minutes — far faster than arranging an in-person mobile notary, which often takes hours or days.
You control document delivery. Configure Zignature to automatically deliver certified PDFs to the patient, their attorney, the requesting provider, and any other designated recipient — all simultaneously, immediately after the session completes. No manual scanning, no paper, no mail.
Yes. In RON-authorized states, informed consent documents for clinical trial enrollment can be notarized remotely. The video recording and identity verification record provide a detailed audit trail for regulatory submissions to the FDA and IRBs. The cryptographic PKI seal demonstrates document integrity for 21 CFR Part 11 compliance purposes.
Yes. Nursing homes, assisted living facilities, and hospice providers are among our most frequent healthcare users. Staff can assist residents in connecting to a RON session via any tablet or laptop. The HIPAA-compliant session protects resident PHI, and the completed documents are delivered immediately to designated recipients — family members, attorneys, or the facility itself.
Advance directives vary by state but commonly include: living wills (specifying end-of-life care preferences), medical powers of attorney (designating a healthcare decision-maker), POLST/MOLST forms (physician orders for life-sustaining treatment), DNR orders, and anatomical gift declarations. Zignature notaries are trained on state-specific advance directive requirements and will guide you through the correct execution procedure for your patient's state of residence.
RON for Legal
Power of attorney, wills, and affidavits — court-admissible evidentiary package included.
RON for Insurance
Disability claims, long-term care documents, and beneficiary changes notarized remotely.
RON for Government
VA benefits, Medicaid applications, and public benefit forms notarized remotely.
Help patients who can't travel get critical documents notarized in minutes. HIPAA-compliant, on-demand, from any device.