DocuWare · Zignature Integration

DocuWare +
Zignature E-Signatures

Connect Zignature e-signatures to DocuWare document management — get documents signed then archived in DocuWare automatically.

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Free plan available · No credit card required · ESIGN Act compliant

DMS
Archive to DocuWare
Trigger
Sign DocuWare docs
SOC 2
Type II certified
API
DocuWare API
Key Features

Everything You Need

Built-in features that save time and close deals faster.

DocuWare Archive

Signed Documents Auto-Archived in DocuWare

When a document is signed via Zignature, it is automatically pushed to your DocuWare cabinet — with document type, index fields, and metadata pre-populated — creating a searchable, compliant archive.

  • Auto-archive — Signed document pushed to DocuWare cabinet on completion.
  • Index field population — Document type, signed date, and signer name set as DocuWare index fields.
  • Cabinet routing — Route to different DocuWare cabinets by document type.

Signed Documents Auto-Archived in DocuWare

Signed PDFs archived to DocuWare cabinets with index data on completion.

Included on all plans
DocuWare Source

Send DocuWare Documents for Signature

Retrieve documents from DocuWare and send them for signing via Zignature — fully automating the retrieve-sign-archive cycle without manual file handling.

  • Retrieve from cabinet — Pull documents from DocuWare based on index search criteria.
  • Send for signing — Retrieved document sent to configured recipients via Zignature.
  • Archive on return — Signed version archived to DocuWare — original preserved.

Send DocuWare Documents for Signature

DocuWare document retrieval → Zignature signing → DocuWare re-archive cycle.

Included on all plans
Compliance Archive

Compliant Document Archive for Regulated Industries

DocuWare's audit-grade archive combined with Zignature's signed documents and audit trails creates a combined compliance record — ideal for healthcare, finance, and manufacturing regulatory requirements.

  • Long-term retention — DocuWare's retention policies apply to Zignature-signed documents.
  • Tamper-evident — DocuWare's integrity seal combined with Zignature's cryptographic hash.
  • Audit package — DocuWare exports signed documents + Zignature audit trail together.

Compliant Document Archive for Regulated Industries

DocuWare + Zignature: combined compliance archive for regulated industry requirements.

Included on all plans
Use Cases

Works for Every Scenario

From simple agreements to complex multi-party workflows.

How It Works

Up and Running in Minutes

No training required. Send your first document today.

1

Configure DocuWare API connection

IT sets up DocuWare API credentials for Zignature integration.

2

Map DocuWare cabinets

Configure which DocuWare cabinet receives each document type.

3

Set up document workflow

DocuWare events trigger signing; completion archives to DocuWare.

4

Compliant archive maintained

All signed documents in DocuWare with full audit evidence.

Connect DocuWare to Zignature Today

Free trial — no credit card required.

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Frequently Asked Questions

Everything you need to know.

How does Zignature integrate with DocuWare?

Via the DocuWare REST API. Zignature retrieves documents from DocuWare cabinets using the platform API, sends them for signing, and archives the completed signed PDF back to DocuWare with appropriate index fields on completion.

Which DocuWare cabinet fields can be populated from Zignature signing data?

Document type, signed date, signer name and email, document title, and any Zignature custom field data can map to DocuWare index fields via the API.

Can DocuWare workflow events trigger Zignature signing requests?

Yes. DocuWare Workflow Manager can be configured to call Zignature's API as a workflow action — when a document reaches a 'Needs Signature' workflow step, Zignature sends it for signing automatically.

Does the integration preserve the original unsigned document in DocuWare?

Yes. The integration can be configured to preserve the original unsigned document and archive the signed version as a new document or new version in DocuWare, maintaining the complete document history.

Is the integration suitable for DocuWare cloud and on-premises?

DocuWare Cloud integrates via REST API and is fully supported. DocuWare on-premises requires network access to the DocuWare server from Zignature's API — typically via secure outbound webhook.

What compliance frameworks does the DocuWare + Zignature combination support?

The combination supports HIPAA (healthcare), 21 CFR Part 11 (life sciences), SOX (financial), ISO 9001 (quality management), and GDPR (EU data) compliance documentation requirements.