Nonprofits
IRS Compliant

Every Grant, Pledge & Board Resolution — Signed Digitally.

Accelerate your mission by digitizing grant agreements, donor pledge forms, board resolutions, and volunteer waivers. Zignature helps mission-driven organizations eliminate paperwork bottlenecks — so you can focus on impact.

Grant Management — applications, award letters, and compliance reports signed in minutes
Donor Relations — pledge agreements, gift acknowledgments, and planned giving documents
Board Governance — resolutions, meeting minutes, and fiduciary certifications
Get Started - FREE View Pricing
No credit card required
Free plan available
Setup in under 5 minutes

*IRS compliance, identity verification & nonprofit audit trails included with Enterprise plan at $99/mo.

Zignature
Grants
SOC 2
Send
Horizon Foundation
1200 Philanthropy Way, Suite 400, Chicago, IL 60601
Grant #: HF-GA-2026-0194
February 22, 2026
Grant Award Agreement
1. Grant Purpose

Funds awarded under this agreement shall be used exclusively in accordance with the proposal submitted by the Grantee Organization for the purpose of advancing youth development and educational programming in underserved communities as described in Exhibit A attached hereto.

2. Reporting Requirements

Grantee shall submit quarterly narrative and financial reports detailing program activities, outcomes achieved, and expenditure of grant funds. Reports are due within 30 days of each quarter end. Final report due within 60 days of grant period conclusion.

Grant Information
Grantee Organization
Urban Youth Leadership Initiative
Grant Amount
$275,000
Grant Period
07/01/2026 — 06/30/2028
Program Area
Youth Development & Education
Grant Details
EIN Number
36-4829175
NTEE Code
O20 — Youth Development
Grant Type
Program Support
Budget Allocation
Category Allocation % of Total
Personnel & Salaries $142,000 51.6%
Program Supplies $48,000 17.5%
Facility & Overhead $35,000 12.7%
Evaluation & Reporting $28,000 10.2%
Administrative (10% cap) $22,000 8.0%
Authorization Signatures
Foundation Program Officer
Dr. Maria Santos, Program Director
Executive Director
Awaiting signature...
Horizon Foundation · Confidential Grant Document · Tax-Exempt Under IRC §501(c)(3) Page 1 of 4
IRS Compliant
Encrypted · Audit Logged
Grant Progress Complete · IRS Secured
Zignature
Donor Relations
Verified
Send
Children's Education Alliance
Development Office · Est. 2004
Pledge #: CEA-PL-2026-0847
February 22, 2026
Major Gift Pledge Agreement
Pledge Information
Donor
Robert & Catherine Blackwell Family Foundation
Pledge Amount
$500,000
Campaign
Building Tomorrow Campaign
Payment Schedule
5 annual installments of $100,000
Recognition Preferences
Recognition Level
Founding Benefactor
Naming Rights
Blackwell Learning Center
Gift Restriction
Capital — Restricted
Pledge Terms & Conditions

This pledge represents a voluntary commitment and does not constitute a legally binding obligation. The donor may modify payment schedules by providing 30 days written notice. All gifts are tax-deductible to the extent permitted by law under IRC §170.

Signatures
Donor Signature
Robert Blackwell, Trustee
Development Officer
Awaiting countersign...
Children's Education Alliance · Confidential Donor Document · Do not distribute Page 1 of 3
Campaign Progress Tracker
$3.1M / $8M
Prospect
$2.4M
Solicited
$1.8M
Pledged
$4.2M
Received
$3.1M
142 donors committed · Avg pledge: $29,577
Development Office

Strengthen Donor Relationships

Digitize donor pledge agreements, major gift documentation, planned giving instruments, gift acknowledgment letters, and capital campaign commitments. From annual fund drives to transformative multi-million dollar gifts, every donor interaction deserves a seamless signing experience.

Zignature streamlines every step of your development workflow from prospect cultivation through pledge fulfillment. Major donors sign multi-year pledge agreements with installment schedules, planned giving officers execute charitable remainder trusts and gift annuity agreements, and your team generates IRS-compliant substantiation letters automatically. Documents export as PDFs ready for your CRM.

Major gift pledge agreements — multi-year pledges with installment schedules, recognition preferences, and restriction designations
Planned giving instruments — charitable remainder trusts, gift annuity agreements, and bequest intention letters with estate planning documentation
Gift acknowledgment letters — IRS-compliant substantiation letters with quid pro quo disclosures for donations over $250
Capital campaign commitments — naming rights agreements, challenge grant matching, and pledge payment schedules with automated reminders

Did you know? Organizations using digital pledge management report 23% higher donor retention rates and 40% faster pledge fulfillment cycles compared to paper-based processes.

Zignature
Governance
IRS Logged
Send
Pacific Community Foundation
Board of Directors · Tax-Exempt 501(c)(3)
Res #: PCF-BR-2026-0042
February 22, 2026
Board Resolution
Resolution Details
Subject
Approval of FY2027 Operating Budget
Quorum Status
Present: 9 of 11 Directors
Meeting Date
February 18, 2026
Vote Result
Unanimous — 9-0

WHEREAS, the Finance Committee has reviewed and recommends the proposed FY2027 operating budget totaling $4,200,000; and

WHEREAS, the proposed budget aligns with the Foundation's 2025-2030 Strategic Plan and supports the expansion of community programs across three additional service areas; and

WHEREAS, the proposed budget maintains administrative costs below the 15% threshold established by Foundation policy;

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Pacific Community Foundation hereby approves the FY2027 operating budget as presented in Attachment A, and authorizes the Executive Director to execute contracts and expenditures in accordance therewith.

Board Signatures
Board Chair
Secretary
Treasurer
Awaiting...
Pacific Community Foundation · Confidential Board Document · Do not distribute Page 1 of 2
Governance Pipeline
Q1 2026
Drafted
6
Committee
4
Board Vote
2
Ratified
38
Avg. time to ratify: 4.2 days
Previous avg: 3+ weeks
Resolution Progress Complete · IRS Logged
Board Governance

Digitize Board Governance

Streamline board resolutions, conflict of interest disclosures, fiduciary duty acknowledgments, committee charters, and bylaws amendments. Every formal action your board takes deserves a secure, auditable digital workflow.

Nonprofit boards are required to document every formal action with proper signatures from officers and directors. Zignature digitizes the entire governance lifecycle from resolution drafting through multi-director signature routing and quorum verification. Annual COI questionnaires, D&O acceptance letters, and committee charters are managed with version tracking, redline comparison, and membership approval workflows — all with tamper-evident audit trails.

Board resolutions and unanimous written consents — formal actions with multi-director signature routing and quorum verification
Conflict of interest disclosures — annual COI questionnaires with related party transaction documentation and board review attestation
Fiduciary duty acknowledgments — director and officer acceptance letters with D&O insurance coverage confirmation
Committee charters and bylaws amendments — governance documents with version tracking, redline comparison, and membership approval workflows

Did you know? The IRS requires nonprofits to maintain contemporaneous board minutes and signed resolutions. Organizations with digital governance workflows are 4x more likely to pass compliance audits without findings.

Zignature
Compliance
Compliance Ready
Hope & Healing Network
Program Operations · 501(c)(3)
Agmt #: HHN-VOL-2026-1847
February 22, 2026
Volunteer Service Agreement
Volunteer Information
Volunteer Name
Sarah Mitchell
Program Assignment
Youth Mentorship Program
Service Period
03/01/2026 — 08/31/2026
Background Check
Authorized — Pending
Assumption of Risk & Liability Waiver

I, the undersigned volunteer, understand that participation in Hope & Healing Network programs may involve certain risks. I voluntarily assume all risks and agree to release, indemnify, and hold harmless the organization, its directors, officers, employees, and agents from any claims arising from my participation.

Liability Waiver
Accepted
Photo Release
Granted
Code of Conduct
Acknowledged
Emergency Contact
David Mitchell (Spouse)
Emergency Phone
(312) 555-0198
Volunteer Signature
Program Coordinator
James Chen
Director of Volunteer Services
Hope & Healing Network · Confidential Volunteer Document · Do not distribute Page 1 of 3
Compliance Audit Trail
IRS Ready Tamper-Proof
End-to-End Encryption Active
AES-256-GCM
DOC
Volunteer_Agreement_SMitchell_03012026.pdf
c7f2...a9b4...e3d1...8f6c
SIG
S.Mitchell_Volunteer_Sig_02222026
d4a1...92fe...b7c3...6e8a
At rest
In transit
TLS 1.3 · FIPS 140-2
Tamper-Proof Audit Trail
Export PDF
Agreement Executed
S. Mitchell · Volunteer Service Agreement signed
2:48:15 PM
IP 10.0.3.22 Chrome 122 / macOS SHA-256 verified
Background Check Cleared
System · National background check passed
1:22:41 PM
Auto-verified Identity confirmed
Orientation Completed
J. Chen · Volunteer orientation training confirmed
11:05:00 AM
Training module Certificate issued
Compliance Progress Complete · Compliance Ready
Program Operations

Streamline Program Compliance

Digitize volunteer waivers, program participant agreements, vendor contracts, Form 990 preparation documents, and audit engagement letters. Keep your programs running smoothly with compliant, organized document workflows.

Nonprofits manage hundreds of operational documents annually — from volunteer liability waivers and background check authorizations to vendor service contracts and independent contractor certifications. Zignature centralizes all program operations documents with automated W-9 collection, 1099 preparation workflows, and A-133 single audit coordination. Every document is encrypted, timestamped, and audit-ready.

Volunteer agreements and liability waivers — assumption of risk, photo/media releases, and background check authorizations with minor guardian consents
Program participant agreements — enrollment forms, code of conduct acknowledgments, and outcomes tracking consent with HIPAA-compliant health disclosures
Vendor and contractor agreements — service contracts, independent contractor certifications, and W-9 collection with automated 1099 preparation
Audit and compliance documentation — engagement letters, management representation letters, and A-133 single audit coordination

Did you know? Nonprofits receiving over $750,000 in federal funding are required to undergo A-133 single audits. Digital document management reduces audit preparation time by 65% and ensures every required document is immediately accessible.

Use Cases

Nonprofit Use Cases

Zignature serves the full spectrum of nonprofit operations with document workflows tailored to each organization type and its unique compliance requirements.

Private Foundations

Grant agreements, scholarship awards, program-related investments, and foundation-specific compliance documents with IRS Form 990-PF audit trails.

Public Charities

Donor pledges, gift acknowledgments, campaign commitments, and annual fund documentation with IRS-compliant substantiation letters.

Healthcare Nonprofits

Patient consent forms, HIPAA authorizations, clinical trial agreements, and provider contracts with healthcare-specific compliance workflows.

Education Nonprofits

Scholarship applications, teacher agreements, parent consent forms, and educational program enrollment with FERPA-compliant documentation.

Social Services

Client intake forms, case management agreements, housing applications, and social service documentation with privacy-compliant workflows.

Arts & Culture

Artist contracts, exhibition loan agreements, sponsorship agreements, and venue rental contracts with intellectual property protections.

Zignature also serves executive directors, development officers, board chairs, program managers, and compliance officers — any nonprofit professional who handles documents requiring legally binding electronic signatures with IRS-grade audit trails.

Our platform integrates with leading nonprofit technology platforms including Salesforce NPSP, Bloomerang, DonorPerfect, Blackbaud, and Network for Good — ensuring seamless document workflows across your entire technology stack.

Built for Nonprofits

The Platform That
Changemakers Trust

From community organizations to national nonprofits, Zignature powers document workflows with SOC 2 certified security and IRS-compliant audit trails.

Whether you're a private foundation awarding grants, a public charity managing donor pledges, or a social services organization onboarding volunteers — Zignature adapts to your workflow with templates, automation rules, and compliance controls built specifically for nonprofits.

99.9%
Uptime SLA
256
Bit Encryption
SOC 2
Type II Certified

Mission-Critical Security

Every document encrypted at rest and in transit with AES-256-GCM. Role-based access controls, IP allowlisting, and SSO integration with nonprofit identity providers. Data residency options for grant compliance requirements.

IRS-Ready Audit Trails

Tamper-evident logs for every action on grants, donations, and board actions with timestamped IP addresses and device fingerprints. Export comprehensive audit reports as examiner-ready PDFs for IRS reviews and compliance examinations.

Identity Verification

Built-in KYC with ID document verification and selfie matching. Verify donor identity for major gifts and planned giving instruments. Supports driver's license, passport, and state ID verification for high-value transactions.

Multi-Entity Compliance

Manage documents across 501(c)(3), 501(c)(4), fiscal sponsorships, and international operations. Built-in compliance rules for ESIGN Act, UETA, and nonprofit-specific regulatory requirements.

Automated Deadline Tracking

Set up grant reporting deadline reminders, Form 990 filing alerts, and board term expiration notifications. Auto-generate renewal documents from templates and send for digital signature — never miss a compliance deadline.

Nonprofit Stack Integration

Export signed documents as PDFs ready to file into Salesforce NPSP, Bloomerang, DonorPerfect, Blackbaud, or Network for Good. API-first architecture for seamless integration with your existing nonprofit tech stack.

Zignature
Nonprofit Hub Overview
Live
Export
Grants
18
Active
Documents
4,291
Signed
Donors
847
Pledged
Compliance
100%
All clear
Active Campaigns Live
Building Tomorrow Campaign
Capital · $8M goal
$3.1M
Annual Fund 2026
Unrestricted · $3.5M goal
$2.4M
Endowment Growth
Permanent · $15M target
$12.5M
Emergency Relief Fund
Restricted · $1.5M goal
$1.1M
Document Types
Grant Agreements
85%
Pledge Forms
72%
Board Resolutions
94%
Volunteer Waivers
68%
New Grant
Donor Pledge
Board Resolution
IRS Compliant
SOC 2
256-bit
Grants · Donors · Board · Programs
Start signing documents today

Your Mission Deserves
Better Document Workflows

Join hundreds of nonprofits that have eliminated paper bottlenecks, accelerated grant processing, strengthened donor relationships, and digitized board governance with Zignature.

Get Started - FREE View Nonprofit Pricing
Free forever plan
No credit card required
IRS compliant from day one
SOC 2 Type II certified