Policy applications, beneficiary designations, change request forms, and settlement releases — signed on any device, the same day you speak with your client. No lost faxes. No missed follow-ups.
Free plan available · No credit card required · ESIGN Act compliant
Built-in features that save time and close deals faster.
Send a policy application immediately after the rate quote call. Your client receives a signing link by email and completes the application on their phone while your conversation is still fresh. Capture e-application signatures for life, health, property, and casualty lines in minutes — not days.
State replacement notice requirements, suitability disclosure forms, and annuity suitability documents require specific disclosures and timing. Zignature's insurance-specific templates include state replacement notice language, required waiting periods, and a complete delivery confirmation audit trail for your E&O file.
Annual policy reviews, beneficiary update requests, and coverage change authorizations — sent to your entire book of business with one bulk send. Non-respondents get automatic reminders. Track completion by policy type, line, or agent. Export signing records for your E&O and compliance audit files.
From simple agreements to complex multi-party workflows.
Life, health, P&C, and commercial insurance applications — signed the same day as the rate quote, while client motivation is highest.
New designations and change requests for life, annuity, and retirement accounts — with identity verification for fraud prevention.
State-required replacement notice forms with proper disclosure language and delivery confirmation timestamps for E&O file compliance.
Settlement release agreements and authorization to pay forms collected from claimants digitally — faster claim closure, no paper delays.
Mid-term endorsement requests, coverage additions, and cancellation requests — all signed and documented with a complete audit trail.
Agent and broker appointment agreements, producer compensation schedules, and E&O acknowledgment forms — all digitally executed.
No training required. Send your first document today.
Drag and drop any PDF, Word doc, or upload from Google Drive, Dropbox, or OneDrive.
Place signature, date, initials, and text fields. Assign each field to the right signer in seconds.
Recipients get a branded email and sign from any device — no account needed. Track opens and completions in real time.
Every signer receives a completed PDF with a tamper-proof audit trail. Automatically stored and searchable.
Join insurance agents and agencies using Zignature. Start with a free plan today.
Everything you need to know.
Yes. The ESIGN Act and UETA make electronic signatures legally valid for insurance applications in all 50 states. Most state insurance departments have specifically confirmed electronic application signatures are acceptable, and most major carriers accept e-applications. Some state-specific documents (like certain beneficiary designations) may have additional witnessing requirements.
Zignature's template library includes state-specific replacement notice templates and suitability disclosure forms for all states. Templates are updated when state regulations change. Your compliance team can also upload custom templates with approved state disclosure language.
The Zignature Certificate of Completion timestamps exactly when your client received, opened, and signed each document — creating an E&O-defensible delivery confirmation record. For replacement notices and suitability forms, this timestamp proves required disclosures were delivered and acknowledged before policy issuance.
Zignature connects to AMS360, HawkSoft, Applied Epic, and other AMS platforms via REST API and Zapier. You can trigger document sends from policy status changes in your AMS and write signed status and completed PDFs back to the client file automatically.
Yes. For high-value life insurance policies, Zignature integrates with Stripe Identity for government ID verification and liveness check — creating documented identity assurance alongside the beneficiary designation signature to protect against fraudulent designation changes.
Certain insurance documents in specific states still require wet signatures or notarization. Zignature lets you download any document for physical signing when required. The platform also integrates with Remote Online Notarization (RON) providers for documents requiring notarized signatures.
Yes. Group benefits enrollment is a high-volume, deadline-driven workflow ideal for Zignature's bulk send. Distribute enrollment election forms to all eligible employees simultaneously, track completion by department, and send automatic reminders to employees who haven't completed enrollment before the deadline.
Documents are stored indefinitely in your Zignature account. Enterprise plans support configurable retention policies aligned with your state's insurance record retention requirements (typically 3-7 years depending on document type and state). Automated archiving to external storage is available.