How does Zignature handle team roles and permissions?

Zignature offers three distinct roles: Admin (full platform access including billing and user management), Manager (create, send, track, and manage documents for their team), and Member (send documents using approved templates). Each role has granular permissions that control template creation, document sending, analytics access, and team settings management.

Can teams share document templates in Zignature?

Yes, Zignature provides a shared template library where admins create and approve templates for the entire team. Templates can be organized by department (Sales, Legal, HR, Operations), and the system tracks usage analytics showing which templates are most popular and who uses them most frequently.

Does Zignature offer real-time activity tracking for teams?

Zignature provides a real-time activity feed showing all document events across your team. You can see who sent documents, when they were viewed, when they were signed, and filter by team member, document type, or status. Activity reports can be exported as CSV for management review.

How many team members can use Zignature?

Zignature supports teams of any size, from small businesses with a few members to enterprise departments with hundreds of users. The platform scales with your team, offering multi-department workflows, centralized template management, and comprehensive activity tracking across all team members.

Team Collaboration

Work Together

Team Collaboration.

Work together on documents seamlessly. Zignature gives teams shared templates, role-based permissions, and activity feeds — so everyone stays aligned on document workflows.

Role-Based Permissions — admin, manager, and member roles with granular access

Shared Template Library — team-wide templates with controlled editing

Activity Feeds — real-time activity across all team documents

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Team Management

24 Online

Invite

Team Members

24 members

All Sales Legal HR

Sarah Martinez

sarah@company.com

Admin Sales

Online

James Chen

james@company.com

Manager Legal

Online

Lisa Wang

lisa@company.com

Member HR

Away

Alex Kim

alex@company.com

Manager Sales

Online

Recent Team Documents

View All

PDF

Enterprise MSA - Acme Corp

Sent by Sarah · 2 min ago

Pending

PDF

NDA - Vendor Agreement

Signed by James · 1 hr ago

Signed

4 Departments

All synced

456 docs this week

+34% vs last month

Template Library

Search...

New Template

All Templates

All Sales Legal HR

NDA Template

Last used 2 hrs ago · 218 uses

Legal

Use

Sales Agreement

Last used 1 day ago · 342 uses

Sales

Use

Employment Offer

Last used 3 days ago · 156 uses

Use

Vendor Contract

Last used 5 days ago · 89 uses

Sales

Use

89 Templates · 4 Departments · Last updated 2 min ago View All →

Shared with 24 members

Templates

Shared Template Library

Create templates once, share across your team. Admins control which templates are available, managers can customize for their use cases, and members use approved templates.

Centralized management admins create and approve templates for the team

Department folders organize templates by team, department, or project

Template analytics see which templates are used most and by whom

Settings Roles & Permissions

Saved

Team Roles

3 roles · 24 members

Admin Full access

3 members

Templates

Send

Analytics

Settings

Billing

Manager Create & manage

8 members

Templates

Send

Analytics

Settings

Billing

Member Send only

13 members

Templates

Send

Analytics

Settings

Billing

Security

All Active

SSO Enabled SAML 2.0

MFA Required All users

Audit Logging Complete log

Team Roles

Role-Based Access Control

Admin, manager, and member roles with granular permissions. Control who can create templates, send documents, view analytics, and manage team settings.

Admin role full platform access including billing and user management

Manager role send, track, and manage documents for their team

Member role send documents using approved templates

Activity Feed

All Events

Export

Sarah sent Enterprise MSA to Acme Corp

2 min ago

Sent

James signed NDA - Vendor Agreement

15 min ago

Signed

Lisa viewed SOW - Page 3 of 8

1 hr ago

Viewed

Alex created template Onboarding Packet v3

2 hrs ago

Created

Sarah signed NDA - TechStart Inc

3 hrs ago

Signed

Transparency

Real-Time Activity Feeds

See everything happening across your team's documents in real time. Who sent what, when it was viewed, when it was signed — complete transparency without micromanagement.

Live activity stream real-time feed of all document activity

Filterable views filter by team member, document type, or status

Export reports download activity reports for management review

Built for Teams

PREVIEW

The Platform That
Teams Love

From small teams to enterprise departments, Zignature powers collaborative document workflows.

Role-Based Access Control

Admin, manager, and member roles with granular permissions. Control who can create templates, send documents, view analytics, and manage team settings...

Shared Template Library

Create templates once, share across your team. Admins control which templates are available, managers can customize for their use cases, and members u...

Real-Time Activity Feeds

See everything happening across your team's documents in real time. Who sent what, when it was viewed, when it was signed — complete transparency with...

+10k

Trusted by 10,000+ businesses

Team roles, shared templates & activity feeds

Team Overview

This Week

Live

Members

Templates

456

Docs Sent

99.8%

Uptime

Department Activity This Week

Sales

186

Legal

134

Ops

Role-based access control Active

Shared template library 89 items

Real-time activity feeds Live

SOC 2 · AES-256 · HIPAA · GDPR

Compliant

Team Collaboration.

Shared Template Library

Role-Based Access Control

Real-Time Activity Feeds

The Platform That Teams Love

Role-Based Access Control

Shared Template Library

Real-Time Activity Feeds

Ready to Collaborate More Effectively?

The Platform That
Teams Love

Ready to Collaborate
More Effectively?