How does Zignature's document dashboard track signing status in real time?

Zignature's dashboard uses live WebSocket connections to push instant updates whenever a document's status changes. When a signer views, opens, signs, or declines a document, the status appears on your dashboard immediately — no page refresh required. Each status update includes timestamps, device information, IP addresses, and geographic location for complete visibility.

What team analytics does the Zignature dashboard provide?

The Team Analytics panel tracks completion rates, average signing times, and per-team productivity metrics. You can view performance by team, by individual user, or by template type. The dashboard highlights top performers, identifies bottlenecks where documents get stuck, and shows quarter-over-quarter trends to help you optimize your document signing workflows.

Can I search and filter documents on the Zignature dashboard?

Yes. Zignature's Smart Search lets you find any document in under 100 milliseconds using full-text search. You can combine multiple filters including status (signed, pending, viewed, expired), signer name, template type, date range, and custom tags. Saved search presets let you quickly access your most-used filter combinations.

How do bulk actions and automated reminders work in Zignature?

Select multiple documents at once and take bulk actions — send reminders to all pending signers, resend documents, void expired agreements, or download signed copies. Automated reminder sequences can be configured to send follow-ups on a schedule, achieving up to 68% recovery rates on unsigned documents without any manual effort.

Document Dashboard | Real-Time E-Signature Tracking & Analytics

Status Tracker

LIVE

NDA_Contract_2025.pdf · ZIG-2025-00847

ACTIVE 6 Recipients

All Statuses Pending Signed Viewed Expired

Signed

Viewed

Opened

Pending

Declined

Sarah Johnson

sarah.johnson@acmecorp.com

Signed

Sarah Johnson

14:30:07

Chrome 122 / macOS · San Francisco, CA

Verified

Mark Chen

m.chen@techstart.io

Signed

Mark Chen

11:15:33

Safari 17 / macOS · New York, NY

Verified

Alex Rivera

a.rivera@datavault.com

Viewed (3m 12s)

15:42:08

192.168.1.42

Kim Lee

kim.lee@globalfin.com

Email Opened

15:38:22

Chrome · macOS

Pat Davis

pat.davis@example.com

Pending

Awaiting

Lisa Park

l.park@meridian.co

Declined

09:14:55

DECLINED

Feb 14, 2025 · 15:42 UTC Tamper-Proof

2 of 6 signed Real-Time

Real-Time Tracking

Real-Time Document Status Tracking

Know exactly where every document stands at any moment. Zignature's live status tracker pushes instant updates to your dashboard the second a signer views, opens, signs, or declines a document — no refreshing, no guessing.

Each status update captures a complete audit snapshot: precise timestamps, IP addresses, browser and device information, and geographic location. Whether you're managing 10 documents or 10,000, the status tracker gives your team full visibility into every signing workflow across your organization.

Instant status updates — every document state change (pending, viewed, signed, declined, expired) reflected in real time via live WebSocket connections

Color-coded status indicators — visual status badges make it effortless to distinguish between signed, pending, viewed, and expired documents at a glance

Detailed signer activity feed — see who viewed, opened, signed, or declined with device info, IP address, and verification status

Per-recipient tracking — monitor each signer individually with unique status timelines, signature previews, and tamper-proof verification

Email and push notifications — get alerted the moment critical documents are signed, declined, or about to expire

Team Analytics

This Quarter

Completion Rate

94.2%

Avg Sign Time

1.8h

+3.1% ↑

By Team By User By Template

Sales Team

127 docs completed · Avg 1.2h

Top closer: Sarah J. · 34 docs

98.5%

HR Team

64 docs · Avg 2.4h

Top closer: Kim L. · 22 docs

92.1%

Legal Team

43 docs · Avg 3.1h

Top closer: Jane R. · 18 docs

89.7%

Engineering

29 docs · Avg 1.8h

Top closer: Dan K. · 12 docs

86.3%

Operations

18 docs · Avg 4.2h

Top closer: Emily P. · 11 docs

78.4%

Top Performer: Sales Team

Fastest avg completion time: 1.2 hours

5 teams tracked · 263 total docs

↑ 12% vs last quarter

Performance Analytics

Team Signing Performance Analytics

Understand how your teams handle document signing with detailed performance analytics. Track completion rates, average signing times, and per-team productivity metrics to identify what's working and where documents are getting stuck.

Compare performance across departments, spot top closers, and surface bottlenecks before they slow down deals. Break down analytics by team, individual user, or template type for granular insights. Quarter-over-quarter trend analysis shows whether your signing workflows are improving over time.

Completion rate tracking — monitor overall and per-team document completion rates with real-time percentage breakdowns

Average signing time metrics — measure how long each team and individual signer takes to complete documents, with trend comparisons

Bottleneck detection — automatically surface where documents stall in the signing workflow so you can take action before deadlines pass

Top performer highlights — recognize fastest closers, highest-volume signers, and most efficient departments with automated leaderboards

Quarterly trend reports — exportable analytics showing signing volume, turnaround time, and completion improvements over time

Smart Search

NDA agreement contract

Status: Signed ✓ Template: NDA ✓ Date: Last 30 days ✓ + Signer + Tag

24 results · Sorted by date ↓

Grid List

NDA - Acme Corp

Sarah Johnson · 2/2 signed

4 pages · 12 fields · Created Jan 28

Feb 14, 2025

Signed

NDA - TechStart Inc

Mark Chen · 2/2 signed

3 pages · 8 fields · Created Jan 22

Feb 12, 2025

Signed

NDA - DataVault

Alex Rivera · 1/3 viewed

6 pages · 15 fields · Created Feb 1

Feb 10, 2025

Viewed

NDA Renewal - GlobalFin

Pending · 0/2 signed

2 pages · 6 fields · Created Feb 5

Feb 8, 2025

Pending

NDA - Meridian Labs

Emily Park · 3/3 signed

5 pages · 10 fields · Created Jan 30

Feb 6, 2025

Signed

Show 20 more results

Searched 293 documents Encrypted Index

< 100ms

Smart Search

Smart Document Filters & Search

Find any document in your entire library in under 100 milliseconds. Zignature's smart search combines full-text search with advanced multi-filter support so you can locate exactly the right contract, NDA, or agreement — no matter how large your document volume grows.

Stack filters by status, signer, template type, date range, or custom tags to drill into exactly the documents you need. Save your most-used filter combinations as presets for one-click access. The encrypted search index ensures your document data stays secure while delivering sub-100ms response times across hundreds of thousands of records.

Multi-filter stacking — combine status, signer, template, date range, and custom tags into powerful search queries

Sub-100ms results — full-text search powered by an encrypted index returns matching documents instantly, even across massive libraries

Saved search presets — save frequently used filter combinations for one-click access to your most common document views

Grid and list views — toggle between compact list and visual grid layouts depending on how you prefer to browse results

Document metadata search — search by page count, field count, creation date, signer email, or any document attribute for precise results

Bulk Actions

47 Selected

Select All · 47 of 293 documents

Document

Status

Signer

Date

NDA - Acme Corp

Pending · Sarah Johnson

sarah.j@acme.com · Feb 14

Pending

MSA Draft v2

Pending · Mark Chen

m.chen@techstart.io · Feb 13

Pending

Contract - GlobalFin

Expired · Kim Lee

kim.lee@globalfin.com · Feb 10

Expired

SOW - DataVault

Viewed · Alex Rivera

a.rivera@datavault.com · Feb 12

Viewed

Offer Letter

Pending · Pat Davis

pat.davis@example.com · Feb 11

Pending

Service Agreement - BrightCo

Signed · Emily Park

e.park@brightco.com · Feb 9

Signed

Reminder sequence: 32 of 47 sent Est. completion: 4 min

Last bulk action: 2h ago · 32 reminders sent

68% recovery rate ↑ 12%

Bulk Actions

Bulk Document Actions & Automated Reminders

Stop chasing signers one by one. Select multiple documents and take action in bulk — send reminders, void expired agreements, resend to unresponsive recipients, or download signed copies. Zignature's automated reminder sequences recover up to 68% of unsigned documents without any manual follow-up.

Configure automatic reminder schedules that send follow-ups at intervals you define. Track reminder delivery progress in real time, see which documents converted after a nudge, and measure your recovery rate over time. Bulk actions work across any selection of documents — filter by status, date, signer, or template, then act on the results with a single click.

One-click bulk reminders — send personalized reminder emails to all pending signers across multiple documents simultaneously

Automated reminder sequences — schedule multi-step follow-up sequences (e.g., day 1, day 3, day 7) that run on autopilot until documents are signed

Void and resend — bulk void expired or outdated documents and resend updated versions to unresponsive signers

Recovery rate tracking — measure how many unsigned documents convert after bulk reminders, with real-time progress and delivery status

Bulk download and export — download all signed documents as a ZIP archive or export document data to CSV for reporting and compliance

Command Center.

Real-Time Document Status Tracking

Team Signing Performance Analytics

Smart Document Filters & Search

Bulk Document Actions & Automated Reminders

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Real-Time Status Tracking

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