IT
Zero Trust

Every Access Request, Vendor Contract & Policy — Signed Securely.

IT teams spend 10+ hours per week on document bottlenecks — chasing access request approvals through email, manually tracking vendor contract renewals in spreadsheets, and following up on unsigned security policies. Zignature automates every one of those workflows so your team can focus on what actually matters: securing the business.

Access Request Automation — employees submit access requests through digital forms, approvals route to the system owner based on criticality, and provisioning triggers automatically upon signature
SSO & Identity Provider Integration — Okta, Azure AD, Google Workspace, and OneLogin — authenticate users via SAML/OIDC with automatic group-based access and just-in-time provisioning
Security-First Architecture — SOC 2 Type II certified, 256-bit AES encryption at rest and in transit, role-based access controls, and complete audit logging for every document interaction
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*SSO/SAML, API access & advanced security controls included with Enterprise plan at $99/mo.

Zignature
IT Requests
SOC 2
Approve
NovaTech Industries
IT Operations · Infrastructure Team
Request #: IT-ARF-2026-0293
February 23, 2026
Privileged Access Request Form
1. Request Details

This form authorizes elevated access to production infrastructure for the purposes described below. All access is logged, time-limited, and subject to automatic revocation per NovaTech's Zero Trust Security Policy.

2. Business Justification

Database migration for Q1 infrastructure upgrade. Requires temporary admin-level access to production PostgreSQL cluster and associated backup systems. Estimated window: 4 hours. All changes tracked via automated audit trail.

Access Configuration
Requestor
Marcus Chen, Sr. DevOps
Target System
prod-db-cluster-01
Access Level
Admin (Temporary)
Auto-Revocation
4 Hours — Auto-Expire
Risk Assessment
Risk Level
High — Prod
MFA Status
Verified ✓
Compliance
SOC 2 / ISO
Approval Chain
Approver Role Status Time
Team Lead L1 Approval Approved 2 min
Security Team Risk Review Cleared 8 min
VP Engineering Final Sign-Off Signing... Now
Total 3/3 Approved ~12 min
Authorized Signatures
System Owner Approval
Sarah Kim, VP of Engineering
CISO Final Authorization
Awaiting signature...
NovaTech Industries · Privileged Access Request · Zero Trust Policy Page 1 of 3
Zero Trust Verified
Encrypted · Audit Logged
Approval Progress Complete · Access Provisioned
1
Smart Triage
Role-Based Routing
DevOps — Access Request
Production Database Access
CRITICAL DATABASE PROD
Routing Decision
Criticality: High → Security Lead
System: DB → Direct Route
General IT Helpdesk Bypassed
0s
Triage Time
Auto
Routing
4.2hr
vs Manual
Routed to Security Lead
Zero-touch triage · Role-based routing active
2
Instant Handshake
IdP Integration
Security Lead
Marcus Rivera
Security Lead · Reviewing Access Request
Approve
Okta SSO
Azure AD
SCIM
SCIM Provisioning
Provisioning User via SCIM...
IT Ticket Queue Bypassed
3m
Total Time
0
Tickets
2.4 days
vs Manual
Access Provisioned Instantly
Zero tickets · Auto-synced to IdP · Audit sealed
3
Hygiene Scan
Access Review Campaign
Company-Wide Access
1,247
Active Users
Last Scan
Today, 09:00
Automated
Active (1,224)
Stale (23)
23 Stale Accounts Flagged
Last active: 90+ days ago · Pending revocation
Revoke All
98.2%
Healthy
1.8%
Stale
SOC 2
Ready
Quarterly Attestation Auto-Generated
SOC 2 · ISO 27001 · 23 accounts queued for review
4
Break Glass
Emergency Override
INCIDENT DETECTED
P1 — Critical Live
Production DB Cluster — System Outage
Cluster nodes unresponsive · Failover initiated · ETA: unknown
Emergency Override
Standard Routing (4-step) Executive On-Call
Immutable Audit Trail
09:14:02.341 | IP: 10.0.42.7 | dev-marcus | OVERRIDE_INIT
09:14:02.344 | DeviceID: MBP-SEC-0042 | Session: x9f3k2
09:14:02.347 | AUTH: mfa_verified | Token: ey...Qk4
09:14:02.519 | GRANT: prod-db-cluster | Level: ADMIN
09:14:02.521 | NOTIFY: exec-oncall@corp | SMS+Email
09:14:02.890 | AUDIT: full_chain_sealed | Hash: 7f3a...
09:14:02.891 | COMPLY: SOC2-evidence-captured | ISO27001
8s
Override
100%
Audited
Sealed
Chain
Emergency Access Granted
Full audit trail preserved · Override logged · SOC 2 compliant
Access Management

Automate Access Requests

Digital access request forms with approval routing based on system criticality and user role. Integrate with your identity provider for automatic provisioning upon signature.

Zignature provides automated access governance that eliminates manual provisioning bottlenecks. Every access request is digitally tracked from submission through approval, creating a complete audit trail that satisfies SOC 2, ISO 27001, and internal compliance requirements — while reducing provisioning time from days to minutes.

Role-based routing — automatically route each access request to the appropriate system owner based on the access type and criticality level. Eliminates guesswork and ensures the right approver reviews every request without manual triage.
IdP integration — connect with Okta, Azure AD, or any SAML/SCIM-based identity provider to auto-provision access the moment a manager signs off. No more waiting on IT tickets or manual account creation.
Access review campaigns — launch quarterly or annual access certification campaigns with digital attestation from system owners. Automatically flag stale accounts and generate compliance-ready reports for auditors.
Emergency access override — expedited approval paths for critical incidents that bypass standard routing while maintaining a full audit trail. Ensures your team can respond to outages and security events without compromising governance.
Did you know?

The average company takes 16 days to provision new employee access, with 60% of security breaches linked to excessive access privileges. (Source: Ponemon Institute)

1
Search & Rescue
Contract Repository
Search Contracts
Results
500 docs 3 matches
Master Service Agreement v3.0
Active
Vendor Liability Addendum v2.1
Insurance Certificate 2026
V3.0 (Active MSA) · Located in 0.2s
0.2s
Search Time
500→3
Filtered
v3.0
Latest
Contract Located
Most current version · Clause highlighted
2
Security Checkpoint
InfoSec Gate
New Vendor
CloudSec Inc
Security Monitoring SaaS · $85,000/yr
Security Questionnaire
SOC 2 Type II Certified
Data Encrypted at Rest (AES-256)
Data Residency: US-East
Penetration Test: Q4 2025
CISO Approved
4/4
Checks Passed
Auto
Gate
0
Risk Flags
Security Review Complete
CISO approved · Cleared for procurement
3
Spend Radar
Spend Analytics
Contract Terms
$50,000/yr
CloudSec Inc
Annual License
Utilization
Contract
Actual
Potential Overrun: 110% Utilization
License ceiling exceeded
Consolidation Opportunity
Merge with SecureWatch license
$55K
Actual Spend
110%
Utilization
$12K
Savings Potential
Overrun Detected
Consolidation opportunity found · CFO notified
4
Clock-Stopper
Renewal Intelligence
Renewal Timeline — 12 Months
90 days — Stakeholder Notified
60 days — Budget Owner Alerted
30 days — Negotiation Window Open
Auto-Renewal Active
Vendor contract setting
Savings: $18,400/yr
90d
Early Warning
OFF
Auto-Renew
$18.4K
Saved
Auto-Renewal Blocked
$18,400 saved · Negotiation window active
Vendor Management

Vendor Contracts Under Control

Master service agreements, SOWs, and SLAs — all managed with renewal tracking and approval workflows. Never miss a contract renewal or let an SLA go unreviewed.

Zignature delivers comprehensive vendor lifecycle management from onboarding through renewal. Centralize every MSA, SOW, and SLA in a single searchable repository with automated alerts, security review gates, and spend tracking — so your team stays ahead of renewals and never inherits unreviewed risk.

Contract repository — a fully searchable, centralized archive of all vendor agreements with version history and metadata tagging. Instantly locate any contract clause, amendment, or exhibit without digging through shared drives or email threads.
Renewal alerts — configurable 90/60/30-day notifications before contract expiration sent to stakeholders and budget owners. Prevent costly auto-renewals and give your team ample time to renegotiate terms or offboard vendors.
Security review workflow — automatically route new vendor agreements through InfoSec for risk assessment before final approval. Ensure every vendor meets your organization's security standards with structured questionnaires and sign-off requirements.
Spend analytics integration — track actual vendor spend against contracted terms and budget allocations in real time. Surface cost overruns, underutilized licenses, and consolidation opportunities before they impact your bottom line.
Did you know?

Organizations waste an average of $135,000 annually on auto-renewed contracts they no longer need, and 42% of vendor agreements contain unreviewed security clauses. (Source: Gartner)

1
Intelligent Broadcast
Policy Distribution
Security Policy V2.0
Company-Wide Distribution
All Departments Mandatory
342 of 347 Signed 98.6% Complete
5 automated reminders sent · 3 signed in last hour
98.6%
Signed
< 1hr
Avg Response
0
Manual Follow-ups
Policy distributed to 347 employees
342 signed · Auto-reminders active
2
Proof of Knowledge
Training Verification
Engineering Department
48 Members · Training Cycle Active
Training Completion
Security Awareness 2026
Completed
Phishing Response Training
Completed
Data Handling Certification
In Progress
Tamper-Proof Verification
Forensic Record · Blockchain-sealed · Auditor-verified
46/48
Completed
100%
Verified
Sealed
Records
Training verified
Tamper-proof seals applied · Audit-ready records
3
Readiness Heatmap
Compliance Dashboard
Department Compliance
Sales 98%
HR 100%
Engineering 95%
Marketing 82%
Marketing: 82%
7 policies pending acknowledgment
Auto-generated Executive Summary
Board-ready report
94%
Company Avg
1
Gap Found
Auto
Reports
Compliance gap detected in Marketing
Executive summary generated · Leadership notified
4
Auditor's Handshake
Audit-Ready Export
Compliance Frameworks
SOC 2
ISO 27001
HIPAA
Audit Package
1,247 signed policies
348 training certificates
12 months audit trail
Compliance dashboard snapshots
Compiling audit package...
Compliance Certified
Weeks of prep → Minutes
1,247
Documents
< 5min
Export
100%
Coverage
Audit package exported
All frameworks covered · Weeks of work saved
Security

Security Policy Compliance

Distribute security policies, acceptable use agreements, and training certifications across your organization. Track acknowledgments and ensure 100% compliance with automated reminders.

Zignature helps you achieve audit-ready compliance without the manual overhead. Distribute, track, and verify every policy acknowledgment and training certification from a single platform — giving you instant visibility into compliance gaps and one-click proof for auditors.

Policy distribution — send security policies, acceptable use agreements, and compliance documents to all employees with read-receipt tracking and automated follow-up reminders. Ensure every team member acknowledges the latest version with legally binding e-signatures.
Training verification — collect and verify security awareness training acknowledgments with timestamped, tamper-proof records. Automatically track completion rates by department and escalate overdue certifications to managers.
Compliance dashboards — get a real-time, organization-wide view of policy acknowledgment status broken down by department, role, and document type. Instantly identify compliance gaps and generate executive summaries for leadership reviews.
Audit-ready export — generate comprehensive compliance reports with one click, including all policy acknowledgments, training records, and signature timestamps. Produce auditor-ready documentation packages for SOC 2, ISO 27001, HIPAA, and other frameworks in minutes instead of weeks.
Did you know?

Companies without automated policy management spend an average of 23 hours per audit gathering acknowledgment records, and 67% fail their first SOC 2 audit due to incomplete documentation. (Source: ISACA)

Use Cases

IT Team Use Cases

Zignature serves the full spectrum of IT operations with document workflows tailored to every security requirement, vendor relationship, and compliance standard.

Vendor Management

Software license agreements, SaaS contracts, vendor onboarding forms, and technology procurement documents with automated renewal tracking.

Security & Access

Access request forms, security policy acknowledgments, data classification agreements, and privileged access reviews with identity verification.

Change Management

Change advisory board approvals, deployment authorizations, rollback procedures, and infrastructure modification requests with sequential sign-off.

Compliance & Audit

SOC 2 evidence collection, ISO 27001 documentation, HIPAA BAAs, data processing agreements, and compliance attestations with tamper-proof records.

Employee IT Operations

Equipment provisioning forms, BYOD agreements, acceptable use policies, remote access authorizations, and IT onboarding/offboarding checklists.

Infrastructure & Cloud

Cloud service agreements, hosting contracts, disaster recovery plans, SLA modifications, and capacity planning authorizations with budget validation.

Zignature serves CISOs, IT directors, system administrators, security analysts, compliance officers, and helpdesk managers — any IT professional who needs secure, auditable document workflows with identity verification.

Our platform integrates natively with ServiceNow, Jira, Okta, Azure AD, AWS, and Datadog — ensuring seamless document workflows across your entire IT infrastructure.

Built for IT Departments
PREVIEW

The Platform That
CISOs Trust

From help desks to enterprise IT, Zignature powers IT document workflows with security-first design.

SOC 2
Certified
256-bit
Encryption
99.99%
Uptime

Automate Access Requests

Digital access request forms with approval routing based on system criticality and user role. Integrate with your identity provider for automatic prov...

Vendor Contracts Under Control

Master service agreements, SOWs, and SLAs — all managed with renewal tracking and approval workflows. Never miss a contract renewal or let an SLA go u...

Security Policy Compliance

Distribute security policies, acceptable use agreements, and training certifications across your organization. Track acknowledgments and ensure 100% c...

Compass
Zillow
Redfin
DoorDash
+10k
Trusted by 10,000+ businesses
SOC 2, SSO, SAML & API-first
IT Command Center
All Systems Nominal
1,847
Requests
12min
Avg Resolve
99.9%
Uptime SLA
Zero
Breaches
Security Posture Excellent
Identity & Access 100%
Vendor Compliance 98%
Policy Acknowledgment 96%
Encryption Coverage 100%
SSO / SAML

Okta, Azure AD, Google Workspace — single sign-on with MFA enforcement

Zero Trust

Every request verified, every access time-limited, every action audit-logged

API-First

RESTful APIs, webhooks, and native integrations with ServiceNow & Jira

Audit Trail

Immutable logs for SOC 2, ISO 27001, HIPAA — export-ready in one click

SOC
ISO
HIP
SOC 2 · ISO 27001 · HIPAA Compliant
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Access requests, vendor contracts, security policies — all with enterprise-grade security. Get started free today.

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